The Approval Problem Freelancers Face
Client claims they never approved your work. You have to redo it for free or argue about emails.
Email gets buried, filtered, or ignored. Client says they never received your approval request.
Clients take weeks to respond. Projects stall. You can't prove the delay is on their end.
"Client said they never approved the design. I showed them my approval request with view timestamps — they viewed it 4 times and clicked 'Approved'. Case closed."
How Approval Tracking Works
Create Approval Request
Add a title, description, and what needs approval (design, milestone, deliverable). Attach links or files.
Send to Client
System generates a unique approval link. Send it to your client via email. Sending timestamp is recorded.
Track Views
Every time the client opens the link, it's logged with a timestamp. You see exactly when they viewed it and how many times.
Record Response
Client clicks "Approve" or "Request Changes". Response is timestamped and immutable. Complete audit trail.
Real-World Approval Tracking Scenarios
Solution: Show your approval request. Client viewed it 3 times. Clicked "Approved" on [date/time]. Timestamped proof they approved it. No more arguments.
Solution: Show the send timestamp. Show view timestamps proving they opened the link. Clear proof they received and viewed it.
Solution: Show your approval requests. Sent on [date]. Client took 2 weeks to respond. Proof the delay was on their end, not yours.
Approval Request Features
System records exactly when you sent the approval request. Proof you didn't delay the project.
Track every time the client views the request. See timestamps and view count. Proof they saw it.
Client clicks "Approve" or "Request Changes". Response is timestamped and immutable.
See how long clients take to respond. Prove delays are on their end, not yours.
Include links to designs, documents, or deliverables. All context in one place.
Complete history: sent → viewed → responded. Timestamped and permanent. Can't be disputed.
Approval Requests FAQ
Do clients need an account to respond to approval requests?
No. Clients click a secure link and respond immediately. No signup, no login required. Professional and friction-free.
What if a client says they clicked the wrong button?
All responses are timestamped and recorded. If they clicked 'Approved', there's proof. They can send a follow-up request for changes, which is also tracked.
Can I send approval requests for different things?
Yes. Use approval requests for designs, milestones, deliverables, budget changes, scope changes — anything that needs formal client approval.
How does view tracking work?
Every time the client opens the approval request link, the system logs a view event with a server-side timestamp. This can't be faked or manipulated.
What happens if a client never responds?
You have proof you sent the request (send timestamp) and proof they viewed it (view timestamps). This shows the delay is on their end. Professional documentation for your records.